10 Tips and Tricks for A Successful Wedding Party

November 21, 2018 at 2:03 PM Leave a comment

Planning a wedding can be quite hectic, but also very interesting and fun if you always have a handle on things. There are things that are good to know, and then there are those that you must know if you are to have a smooth time planning. Considering everything that needs to be done, it’s very possible to get the feeling that you have missed something.

You can choose to incorporate customs when planning for your wedding. One the wedding traditions is using a wedding lasso rosary as a symbol of unity. The planning tips and tricks below will help you ensure that all your wedding plans are running smoothly, and that you will not get any last-minute surprises.

  • Your Guests Come First

Before you even settle on a venue, you should know the approximate number of guests you will be inviting. This will help you get a place with enough space for your guests, tables, waiters, band, dance floor, and other crew members. Ideally, 25-30 square feet per guest should be enough.

  • Understand the Weather

Nature is not a respecter of persons, and can throw you a curve ball when you least expect it. It therefore helps a lot to understand the weather patterns so you can avoid potential annoyances. Your best source of this information is the weatherman. Doing this will save you from cancellations because of hot summer weather or extremely cold winter days. Bugs can also be a nuisance in some places during certain times of the year. If your wedding coincides with such a period, making plans for bug repellent will save you from disappointment and embarrassment.

  • Be Organized and Focused

Being focused and keeping tabs about every aspect of your wedding planning will make sure that you remain on top of every situation that arises. The best way of doing this is getting a binder where you compile all correspondences, notes from meetings, and photos you think your vendors should see. It is also a great idea to create an email address specially dedicated to your wedding planning, and do not forget to save your vendor phone numbers in your phone. You can also download a wedding planner app to your smartphone to help you keep tabs on everything in an easy to access place.

  • Have Some Small Emergency Fund

You may have a well-planned budget with miscellaneous funds set aside, but nothing is ever guaranteed. To avoid last minute emergencies, you would be better placed if you had an extra amount for any surprise expenses that may pop up. 5 to 10 percent of your total wedding budget should be enough. This is not about expecting surprises, it’s about ensuring that even if something happens, you will be well prepared. If all goes according to plan, you’ll have a little extra pocket money for your honeymoon, so there is really no loss.

  • There is No Shame in Asking

When in doubt, ask. When you need recommendations, ask. The best people to go to or quality advice and recommendations – even more than friends and family – are your vendors. Do not be afraid of asking whether something you would like can be done, even if it’s out of the norm. It is your special day and you’ll have to live with the memory. You should therefore have honest conversations with them, and get their thoughts on what can and cannot work based on your wedding budget.

  • Have a Kids Policy in Place

When planning a wedding, it’s important to know what you want to do with the kids. If you want some peace and quiet during the ceremony, your best option would be to hire a child care service to take care at the children at the reception event, a hotel, or a friend’s home. This will avoid any hurt feeling too. Alternatively, you could choose to welcome the kids with open arms, or only allow immediate family.

  • Use Tiered Guest Lists

Using a tiered guest list could come in quite helpful in the event that you need to make some cuts to who you are going to invite. Top on the list should be your immediate family, bridal party, and your closest friends. Next should be relatives: cousins, aunts, uncles, and friends. Under that, you can have colleagues, neighbors, your parent’s friends, friends of friends, and so on. This will make things absolutely easy for you if for some reason you need to make some cuts. Just begin from the bottom moving up, till you get to your ideal number.

  • Take One Step at a Time

The fastest way of crashing and burning when planning a wedding is trying to do everything at once. Do not make time an excuse. Even if your selected date is fast approaching, prepare a schedule and do things one at a time, beginning with the most important as you move to the least important. Also, make sure you’ve confirmed your date before hiring vendors, choose your space before booking a band, and settle for flowers before thinking about the cake. These will help you have things flowing and avoid going back and forth.

  • Give Driving Directions to Your Venue

Even if you choose a pretty central place, never assume that all your guests will know how to get there. To avoid anyone getting lost, wasted time, or last-minute cancellations, provide a simple map to the venue. You can create an online map or print them at the back of your invitation cards. It would also help if you can test out different routes to find one that will get them to the venue fastest. Not every short route is the fastest.

  • Keep a Communication ‘Paper’ Trail

Keeping a record of all communication between you and your vendors may come in quite handy. Even if it’s a small change to the time agreed, make sure you follow up with a short email confirming it. An example would be “Hello, just confirming that you’ll provide an extra person to help with…” Never settle for word of mouth agreements and assume that everything is set.

Bonus Tips and Tricks

Bonus 1: Schedule the Setup

Whatever you do, make sure you have plenty of time to set everything up.If you are getting outside help, ask when they can come in to begin setting things up. To be on the safe side, try getting most of the setup done a day before the wedding, and the final touches done early on the day of the event.

Bonus 2: Go Over the Ground Rules

Whatever space you are using, there must be some rules in place, and making sure you know what these are will save you lots of trouble afterwards. Ask the manager what you can or cannot do, so you can keep that in mind when planning. For example, if wedding outdoors, you may not be allowed to plant stakes, so you’ll have to think of an alternative.

This is by no means a conclusive list, but it covers all the stuff that gives most people a hard time. Using this as a guide will ensure that you have a smooth sail and that your day will be a great success.

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